The Attendance tool enables you to create registers that track attendance for activities within your organization or course. You can track attendance for any number of activities and customize your registers to suit your needs.
Use the Attendance tool to create sessions to track attendance and define attendance statuses for your activities. You can assign grades for user attendance, view attendance results, and track users that have poor attendance.
Attendance Registers track your attendance. Depending on how many courses you are taking, you may be enrolled in multiple registers. Registers track attendance data such as participation in chat sessions, discussions, seminars, labs, etc. Registers can be used to track both online and in person attendance data.
From the Attendance homepage, click the name of your register to access the Attendance Data page. This page displays all of the data that you have collected for your register, broken down by users and sessions.
Each row displays the user, the attendance status for each session, the summary of attendance statuses, and the user’s attendance percentage for the register. If you have set a Cause for Concern threshold, any user that is below your specified percentage will display a Cause for Concern icon beside their name in the % Attendance field.
Information about users who withdraw (unenroll) from a course is maintained in the Reports tab for the class list.
Note If you want to send an email to all users, save time by clicking Email All Users.
Attendance schemes provide the criteria for marking attendance in a register. Each attendance register uses one attendance scheme, which you assign when creating a new register. The register defines the applicable users and sessions, and the attendance scheme defines the attendance statuses that you can give to users for each session.
For example, a simple attendance scheme defines two possible attendance statuses: present and absent. If you apply this scheme to an attendance register, you have two options for marking attendance for the register’s sessions. Mark users that attend a session as present and users that do not attend as absent.
You can create more complex schemes that define more statuses such as late and authorized absent. This provides flexibility to accommodate a wide range of attendance options.
Course attendance schemes are created and managed by child org units. They are only available to the org unit that created the scheme. As such, an attendance scheme created in Org Unit A cannot see or use a course attendance scheme created in Org Unit B and vice versa.
Organization attendance schemes are attendance schemes created and managed at the organization level. They are automatically made available to all child org units and can be easily copied and modified to create course schemes.
The System Scheme is a basic organization attendance scheme, which cannot be edited or deleted, consisting of the following attendance statuses:
Symbol | Status Full Name | Assigned % | Order |
---|---|---|---|
P | Present | 100 | 1 |
A | Absent | 0 | 2 |
Course attendance schemes are created and managed by child org units. They are only available to the org unit that created the scheme. As such, an attendance scheme created in Org Unit A cannot see or use a course attendance scheme created in Org Unit B and vice versa.
Attendance scheme statuses define the criteria for your attendance schemes. Statuses consist of four fields: Symbol, Status Full Name, Assigned %, and Order.
Symbol An abbreviated name for the status. Improve recognition by using symbols that intuitively reference the corresponding status name (A for absent, P for present, etc).
Status Full Name The full name of the status. The name should clearly describe the status, for example: Late, Present, and Absent.
Assigned % An optional weight assigned to each status that contributes to the individuals percent attendance (performance) for the register. This field enables you allocate attendance credit to particular activities and set attendance expectations. If a status’s Assigned % is blank, then any instances of that status are ignored in the user’s overall attendance calculation.
Order The display order of the statuses.
The % Attendance field is calculated by adding the total assigned % for each status and then dividing it by the number of statuses that have an assigned %. This is represented using the following illustrated formula:
Sum of Assigned % / Total of statuses with an Assigned % x 100
To understand how this calculation works in practice, consider a scheme with the following set of statuses:
Symbol | Status Full Name | Assigned % | Order |
---|---|---|---|
P | Present | 100 | 1 |
A | Absent | 0 | 2 |
L | Late | 75 | 3 |
AA | Authorized Absent | 4 |
If the associated register has four sessions and you assign a user each of the above statuses (one for each session), their % Attendance would include the P, A, and L statuses and ignore the AA status since its Assigned % is blank. As such, the user would have a % Attendance of 58.33 ((100+0+ 75)/(100x3)x100=58.33). Adding an Assigned % of 100 to the AA status would change the user’s % Attendance to 68.75 ((100+0+75+100)/(100x4)x100=68.75).
The System Scheme is initially set as the default attendance scheme for all org units. As you create new schemes, depending on your permissions, you can change the default schemes for your courses as you see fit.
The default scheme automatically inserts as the active selection in the Attendance Scheme drop-down list when creating a new attendance register. If you delete your course’s default scheme then the organization’s default scheme automatically becomes the course’s default scheme.
Important If you change the default attendance scheme, data from the previous scheme is lost. Ensure that your attendance data is no longer needed, or that there is no existing attendance data, prior to changing the associated attendance scheme.
You can safely add new statuses to an existing scheme without impacting your attendance data. You can also edit the properties of your statuses, even if the scheme is in use by a register. When you save your changes, all associated attendance data automatically updates.
Copy an existing scheme, such as the system scheme, to save time creating schemes. Copied schemes retain all statuses from the original scheme.
Click Delete from the context menu of the attendance scheme you want to delete.
Create attendance registers to track attendance for your course-based activities, such as a mandatory weekly chat session or optional discussion seminar.
The Cause for Concern metric helps you track users that fail to meet your attendance requirements by placing the Cause for Concern icon beside their names on the Attendance Data page.
Click Delete from the context menu of the register you want to delete.
Click the Information icon beside the scheme that you want to see associated registers for.
Sessions define one or more events in your register. Your collective sessions make up your register.
For example, if you want to track attendance for a weekly seminar, you would create a "Weekly Seminar" register and then add sessions for each seminar using distinguishable session names "Week 1," "Week 2," etc.
You can delete sessions in a register by clicking the Delete icon beside the applicable session on the Edit Register page. All attendance registers must have at least one session.
Important Deleting a session clears all associated attendance data. Only delete sessions when you are confident that you no longer need the attendance data.
Manage your course attendance data from the attendance data page. From here, you can view all of the attendance results for your register, search for specific users, access My Attendance pages, and access each session’s attendance data page.
Click Export All Data.
Links:
[1] http://staging.docs.d2l/en/accessing-attendance
[2] http://staging.docs.d2l/en/viewing-your-attendance-data
[3] http://staging.docs.d2l/en/viewing-enrolled-user-attendance-data
[4] http://staging.docs.d2l/en/entering-attendance-data
[5] http://staging.docs.d2l/en/viewing-attendance-data-for-withdrawn-users
[6] http://staging.docs.d2l/en/emailing-users-from-attendance-data-page
[7] http://staging.docs.d2l/en/atendance-schemes
[8] http://staging.docs.d2l/en/course-attendance-schemes
[9] http://staging.docs.d2l/en/organization-attendance-schemes
[10] http://staging.docs.d2l/en/attendance-scheme-statuses
[11] http://staging.docs.d2l/en/creating-attendance-scheme
[12] http://staging.docs.d2l/en/creating-organization-attendance-scheme
[13] http://staging.docs.d2l/en/the-%25-attendance-calculation
[14] http://staging.docs.d2l/en/setting-default-attendance-schemes
[15] http://staging.docs.d2l/en/editing-attendance-scheme
[16] http://staging.docs.d2l/en/copying-attendance-scheme
[17] http://staging.docs.d2l/en/deleting-attendance-scheme
[18] http://staging.docs.d2l/en/creating-attendance-register
[19] http://staging.docs.d2l/en/using-cause-for-concern-metric
[20] http://staging.docs.d2l/en/editing-attendance-register
[21] http://staging.docs.d2l/en/deleting-attendance-register
[22] http://staging.docs.d2l/en/checking-which-attendance-registers-are-associated-with-scheme
[23] http://staging.docs.d2l/en/creating-sessions-for-attendance-register
[24] http://staging.docs.d2l/en/deleting-session-for-attendance-register
[25] http://staging.docs.d2l/en/accessing-attendance-data-page-for-attendance-register
[26] http://staging.docs.d2l/en/exporting-attendance-register-attendance-data
[27] http://staging.docs.d2l/en/taxonomy/term/3
[28] http://staging.docs.d2l/en/taxonomy/term/2